Outlook Integration > Add Outlook Appointment

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	SERVICE LEVEL DIFFERENCE Outlook Integration is available to Platinum-level licenses only.

Add Outlook Appointment

Outlook Integration provides the ability to integrate data from the McGraw-Hill Construction Network’s database into an individual’s MS Outlook 2003 (MS Outlook) files. Outlook Integration includes adding and monitoring appointments into MS Outlook from the McGraw-Hill Construction Network.

Accessing the Functionality

The ability to add Microsoft Outlook appointments will be made available when data on a company or project is displayed. The following pages provide accessibility to adding a MS Outlook Appointment:

• Company Search Results
• Company Details – Profile Page
• Company Details – Contacts Page
• Company Details – Projects Page
• Company Details – Map Page
• Project Search Results
• Project Details – Reports Page
• Project Details – Firms Page
• Project Details – CSI Page
• Project Details – Map Page

 To add appointment information to your MS Outlook client use the Add Appointment Icon.

Functionality

The Network allows appointments to be added to your MS Outlook.  The Appointment information screen includes the following information: Subject, Location, Start Time, End Time, Categories, Notes and Alert.

To add an appointment, perform the following steps:

1. Click on the Add Appointment icon from one of the pages described above.
2. When on the Add Outlook Appointment page enter the following information as required:

• Enter Subject line information.
• Enter Location information.
• Enter the Start Time and Date.
• Enter the End Time and Date.
• Choose if this is an all day event.
• Select Category information from the list of client’s categories.
• Enter Notes information.
• Select if you want a Reminder and the associated amount of time beforehand.
• Select Alert when information associated with this project has changed.

3. Click the button.

Note, this returns you to your McGraw-Hill Construction Network session and the Appointment has been saved to the MHC Network, Outlook Sync Folder , pending your next synchronization (See Help Topic: Outlook Pending Synchronization).

4. When you have saved your appointment you can synchronize.

NOTE: In order to bring the data from the network into MS Outlook you must use a McGraw-Hill supplied MS Outlook add-in called the Synchronizer. The Synchronizer installs as an add-in with your copy of MS Outlook 2003 and is used to import your Appointments, Contacts and Tasks. (See the Outlook Integration section on the Tools Sidebar found on the Main Menu page, to install the Synchronizer.)